Tasks
All tasks across properties, grouped by due date. Click a property pill to jump to that property's side panel.
Capital
This District's own capital. Uses prioritizes them against the pool — move a card to Allocated to draw down what's available. Sources tracks the outside money and tools that stretch those dollars (they don't add to the pool).
Requested
Earmarked
Allocated
Opportunities
Awarded
Program
What residents are asking for, who can deliver, and the receipts on both sides.
“Not in a theme yet” is chosen on the Stakeholders tab. Program has no section for it, so every theme shows here.
Stakeholders
Who can act on each property — and which properties have no one.
Admin
People, activity, and recovery — admins only.
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All accounts
Everyone who can sign in, and what they can do across the whole program. This is not the same list as the District team above — an account can exist without belonging to this District. Only the vendor owner can add or change admins and vendor owners.
Viewer reads · Editor edits the program · Admin also manages people, backups, and trash · Vendor owner can do everything, including the irreversible
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AI activity briefing
A grounded narrative of who moved what over a window — citations checked against the logged record. The analyst never writes to the program.
Activity briefing (AI · read-only · vendor owner)
A grounded narrative of who moved what over a window. Citations are checked against the logged record, and a deterministic audit flags unsourced figures and dates; the analyst never writes to the program.
⚠ Generating a briefing sends the windowed activity records to OpenAI for processing. Email addresses and recognisable phone numbers are stripped first; property, owner, and stakeholder names, titles, notes, and addresses are sent as-is (program record content). The same applies to the AI recap and to semantic search / the dedup nudge, which also send record text to OpenAI.
Irreversible
Actions only you can take — and none of them can be undone.
Establish Day 1
Establish today as the project’s Day 1: pin a baseline you can always return to, then permanently clear older backups, the activity log, and the trash. This can’t be undone.
Reclaim deleted file storage
Deleting a file takes it off the record but keeps the bytes. This finds bytes that nothing refers to any more — in this District only — and shows you what they are before anything goes. Attachments are the one thing here with no backup copy, so reclaiming them is permanent.
Two more of the vendor owner’s actions live with the data they act on: (in Activity) · (in History & Recovery)
Activity
Who’s here now, and a record of who changed what. Attaching, removing and opening a document are recorded here too, with who and when, and so is each time someone opens this District.
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Version history
Pinned restore points and automatic backups. Create a restore point to mark a known-good state that’s never auto-pruned.
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Data tools
Download a read-only copy of the live state, or replace the working state from a file.
Trash
Soft-deleted items, kept 30 days. Undelete to restore (detached cross-references stay detached). After 30 days, permanent.
Nothing deleted in the last 30 days.
Likely duplicates
Records that look like the same thing entered twice. Merge folds one into the other — every reference moves, and the merge is logged in Trash (permanent, not restorable). Not a duplicate dismisses the pair for everyone so it never lists again.
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Level of detail
How precisely each record is placed — stakeholders, uses, tasks, capital and funding. A property is the most precise, then a Block. The Whole District is for the rare record that belongs everywhere. This is a count, not a score: it shows where more detail would help.
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